What to Expect When Working With a Wedding Stylist: From Mood Boards to Setup

Hiring a professional wedding stylist can elevate your wedding from a lovely celebration to an unforgettable, deeply personal experience. But if you’ve never worked with a stylist before, you might be wondering: what exactly do they do, and how does the process unfold? In this post, we will take you behind the scenes of what it’s like to work with us - from our first meeting to the final candle being lit on your wedding day.

Initial Consultation: Discovering Your Vision

Our process always begins with a thoughtful, in-depth conversation. We want to get to know you — your story, your style, how you want the day to feel, and what details matter most. It’s less about choosing a theme and more about drawing out your personal aesthetic and translating that into a cohesive design direction.

We’ll also talk through any venues you’re considering, what’s important to you visually and emotionally, and how you’d like your guests to experience the day. For us, it's not just about beautiful things — it’s about creating a layered atmosphere that reflects you.

After this, we summarise your vision and styling goals and map out the next steps so you know exactly what to expect.

Mood Boards & Design Concepts: Bringing Ideas to Life

Once we’ve aligned on the overall direction, we begin creating your custom mood board — a curated visual representation of your wedding aesthetic. This includes colour palettes, textures, floral references, materials, lighting concepts, and key decor pieces. We also introduce some unexpected or editorial touches that bring originality and depth to the design.

The mood board evolves into a full styling concept, which we tailor specifically to your venue, season, and budget. If you’ve booked our planning or partial planning package, we’ll also start considering logistics in parallel — like access times, furniture hire, lighting design, and weather contingencies.

We want you to feel excited, inspired, and reassured that your wedding is going to look and feel exactly how you imagined — or better.

Sourcing & Supplier Collaboration: The Power of the Right Team

One of the most valuable parts of working with us is access to our trusted supplier network — florists, hire companies, lighting designers, fabricators, and stationers who share our attention to detail and commitment to quality.

We know which suppliers work best for specific venues, layouts, and concepts, and we often collaborate with them closely to refine details like napkin folds, vessel finishes, or how to layer lighting in a marquee. For unique elements — like custom signage, soft furnishings, or sculptural installs — we handle the sourcing, design development, and coordination to bring them to life.

Depending on your scope, we’ll either manage the booking process or guide you through it. Either way, you’ll never feel like you’re navigating it alone.

Styling Timeline: Mapping Out the Details

Styling is a creative process — but it’s also one that runs on detailed timelines. After confirming your suppliers, we create a styling schedule that tracks every visual element of your day, from signage production to furniture delivery, floral installations, and pack-down timing.

This gives you visibility and peace of mind, and it helps all suppliers stay aligned. If we’re also planning your wedding, this timeline integrates seamlessly with your run sheet — ensuring everything from logistics to styling flows effortlessly.

We’ll keep you updated with check-ins at key milestones, so you’re never left wondering what’s next.

Setup & Styling Day: Behind the Scenes Magic

On the day of your wedding, we arrive early and often with a team. We oversee every visual detail — from table settings and signage placement to layering linens, arranging candles, perfecting florals, and making last-minute styling decisions based on light, weather, or layout.

Our team is hands-on and solutions-focused. If something needs adjusting, we manage it quietly in the background. Your only job is to enjoy the day, knowing that every corner of your wedding looks and feels intentional, refined, and deeply “you.”

We typically stay on site through guest arrival and ceremony to make sure everything flows seamlessly — and if we’re involved in planning too, we’ll manage the full day from start to finish.

Collaboration & Communication: Keeping You Informed

Throughout the entire process, we stay in close contact — whether through email updates, shared concept docs, or face-to-face meetings. For our full or partial planning clients, we also offer regular planning calls to keep everything moving forward.

You’ll always know where things are at, what decisions are needed, and when. Our approach is collaborative, but guided — we want you to feel included, supported, and confident in the direction we’re heading.

We also work closely with your photographer, planner, and other vendors to ensure the entire creative team is aligned and working toward a cohesive vision.

Final Reveal: Seeing Your Vision Come to Life

There’s nothing quite like seeing your space fully styled for the first time. The flowers are in place, the candles are lit, the chairs aligned, the light just right. All those design conversations and behind-the-scenes hours suddenly come together into something real, tangible, and unforgettable.

It’s a moment we never take for granted — and one we’re honoured to create for each of our couples.

Why Choose a Professional Stylist?

Styling is about far more than centrepieces. It’s about designing an environment that reflects who you are and invites your guests into an experience they’ll remember. With a professional stylist, you benefit from expertise, connections, creative vision, and meticulous execution — all tailored to you.

Whether you’re planning a garden wedding, a marquee celebration, or a destination event, we bring a sense of warmth, creativity, and polish to every detail.

Planning a wedding and wondering what’s possible?
Get in touch to chat through how we can bring your vision to life with bespoke, thoughtful styling — and create a day that feels completely yours.